Information for

Film and photograph recording

Information for persons affected about the processing of their film and photograph recordings as per Articles 13 and 14 GDPR by BvL Oberflächentechnik GmbH

Category: Film and photograph recording (M/F/X)

By collecting film and photograph recordings, we collect personal data from you. To comply with our information obligations as per Art. 13 and 14 of the General Data Protection Regulations (GDPR), we are pleased to provide you with the following information about data protection:

I. Name and contact details of the Controller

In accordance with Art. 4(7) GDPR and other national data protection laws of Member States and other data protection regulations, the Controller is:

Bernard van Lengerich Maschinenfabrik GmbH
Grenzstraße 16
48488 Emsbüren, Germany
Phone.: +49 (0)5903 951 0
Fax: +49 (0)5903 951 34
Email: info@bvl-group.de
Website: www.bvl-group.de

II. Contact details of the Data Protection Officer

Email: datenschutzbeauftragter@bvl-group.de

or our postal address with the addition of “F.A.O. The Data Protection Officer”:

Bernard van Lengerich Maschinenfabrik GmbH (hereinafter referred to as BvL)
Grenzstraße 16
48488 Emsbüren, Germany

III. Purposes for processing your personal data

For presentation purposes on the company websites:
a. www.bvl-group.de

and the area of Agricultural Machinery subheading found there:
landmaschinentechnik.bvl-group.de

b.https:// www.facebook.com/bvl.group/?__tn__=%2Cd%2CP-R&eid=ARCn22Ye44R6FfbKeoDoGk_JhepCHoj6OGvYH4wUQDn3gxQk6Av9DYH7dKgBb07C9xX1vGNr1RiqeYZ6 ^*1
For presentation purposes, appearing in the following print and media forms:
a. Flyers/brochures for general information and company presentation

b. Newspapers: regional/national/global
^*1 Note: Facebook pages do not meet the requirements of Art. 26 GDPR. BvL cannot comply with the GDPR information obligations for content on Facebook pages. By providing your consent for Facebook pages, you declare consent to non-compliance by BvL with the obligation to provide information.
For presentation purposes at trade fairs:
a. in the form of an advertising banner

b. in the form of flyers

c. in the form of a presentation on a monitor

d. in the form of presentations to provide business customers, prospective customers, vendors, trade associations or school classes with an introduction to our company
To assert, exercise or defend potential legal claims against you or against third parties
Managing the data-protection rights of Data Subjects

IV. Legal grounds for processing your personal data

Regarding III. 1-3: BvL will process your personal data in the form of film and photograph recordings exclusively on the basis of your explicit declaration of consent in accordance with Art. 6 (1) (a) GDPR.

Regarding III. 4: We may use your personal data we have obtained to assert, exercise or defend potential legal claims against you or against third parties. The legal grounds for processing are those listed in point (f) of Art. 6(1) GDPR. For the above-mentioned reasons, BvL has a legitimate interest to use personal data.

Regarding III. 5: Processing occurs to adhere to and meet the legal commitment that BvL as Controller as per Art. 4(7) GDPR must comply with to honour the data-protection rights of the Data Subject stipulated in Chapter III (Art. 12-22) GDPR. The legal grounds for processing are those listed in point (c) of Art. 6(1.1.) GDPR.

V. Description of the personal data categories

Regarding III. 1-3: Company name, first and last names, photograph recording, film recording

Regarding III. 4: The necessary personal data to be processed to assert, exercise or defend potential legal claims against you or against third parties.

Regarding III. 5: Declaration of withdrawal of any of the declarations of consent you may have made; statements of objection that you may have made relating to the processing of your personal data; explanations and information that we have obtained from you to assert the data-protection rights of the Data Subject stipulated in Chapter III (Art. 12-22) GDPR.

VI. Categories of recipients with whom personal data was shared or will be shared

Regarding III. 1: Data may be forwarded to data processors. To designers of websites, for example. Data published on the Internet is accessible worldwide and can be found with the aid of search engines. This data (including film and photo recordings) can also be copied and disseminated by third parties. Specialised archiving services make it possible to permanently document the status of a particular website. Consequently, although data may have been deleted on the original site, the data can still be found on another site.

Regarding III. 2-3: Data may be forwarded to data processors. To printing companies and/or newspaper publishers, for example.

VII. No transfer to third countries and no transfer to an international organisation

Regarding III. 1: Due to the fact that data published on the Internet is accessible worldwide and can also be copied and disseminated by third parties, forwarding to third countries cannot be ruled out.

Regarding III. 2-3: Your personal data is not transferred to a third country or an international organisation, and is not intended.

VIII. Deletion periods of different data categories and storage criteria

Personal data is deleted following the discontinuation of the purpose of the data processing, at the latest following the conclusion of the business relationship (storage limit), unless statutory retention periods (e.g. of a commercial and tax-law nature) conflict with deletion or statutory statues of limitation.

Information posted to the Internet can be copied and further processed. Therefore, even after data have been deleted on the source site, the data published may still be found elsewhere on the Internet. Media that have already been printed (such as flyers) or company videos may remain in use even after the deletion request has been submitted. These media may not, however, remain in use for new print jobs or videos.

IX. Rights of persons affected

If your personal data is processed, then you are a data subject within the language of GDPR, and you have the following rights vis-à-vis BvL:

Right of access
Under the provisions of Art. 15 GDPR, you shall have the right to obtain from the Controller at any time confirmation as to whether or not, and how, your personal data is being processed by us.
Right to rectification
Under the provisions of Art. 16 GDPR, you shall have the right to obtain from the Controller the rectification and/or completion of incomplete data, provided the processed personal data that affects you is incorrect or incomplete. The Controller must rectify the data without undue delay.
Right to restriction of processing
Under the provisions of Art. 18 GDPR, you shall have the right to obtain from the Controller restriction of processing.
Right to erasure and the “right to be forgotten”
Under the provisions of Art. 17 GDPR, you shall have the right to obtain from the Controller the erasure of your personal data and to exercise the right to be forgotten.
Right of notification
If you have exercised your right to obtain from the Controller rectification, erasure or restriction of processing, they are obligated to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort. Under the provisions of Art. 19 GDPR, you shall have the right to be informed of those recipients.
Right to data portability
Under the provisions of Art. 20 GDPR, you shall have the right to receive your personal data, which you provided to the Controller, in a structured, commonly used and machine-readable format.
Right to object
Under the provisions of Art. 21 GDPR, you shall have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on point (e) or (f) of Art. 6(1) GDPR. As the Controller, BvL shall no longer process your personal data unless BvL demonstrates legitimate grounds for the processing which override your interests, rights and freedoms as the Data Subject or for the establishment, exercise or defence of legal claims.
Right to revoke the data-protection declaration of consent
You have the right to revoke your data-protection declaration of consent at any time. The consent-based lawfulness of the processing that has taken place up until this revocation will not be affected by the withdrawal.
Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if your consider that the processing of your personal data infringes GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

The State Data Protection Supervisory Authority responsible for BvL is:
The State Data Protection Commissioner for Lower Saxony
Prinzenstraße 5
30159 Hanover, Germany
Telephone: +49 (0)511 120 45 00
Fax: +49 (0)511 120 45 99
E-Mail: poststelle@lfd.niedersachsen.de

X. Data origin

For processing purposes, we process film and photograph recordings that we have created, that you have made available to us, that have been created by a photographer commissioned by us, or that have been purchased from an agency.

XI. Requirement to provide data

The provision of your personal data is neither required by law nor by contract. The provision of your personal data on the basis of your consent is voluntary. If you do not wish to provide your personal data, you will not be placed at a disadvantage.

XII. No automated decision-making or profiling

No automated decision-making or profiling occurs as per Art. 22 GDPR.